Safe Driver Awareness Program Training Requirements
Insurance & Risk Management sponsors a “Safe Driver” Awareness Program for employees, students, faculty, staff, etc. required to drive a vehicle to perform their job requirements. This program educates drivers on safe driving practices, the consequences of poor driving habits, defensive driving, and the role of individual driver behavior. IRM remains committed to providing safe driving practices and outreach programs to mitigate risk, lower the frequency of vehicular collisions and reduce campus liability. UCLA’s Defensive Driver Training Programs are the principal method to comply with Cal-OSHA’s Injury and Illness Prevention Program for those employees who drive. For all other Driver Safety Training, please send us an email
Insurance & Risk Management uses the Smith-System Driver Training program, also used at other UC campuses. To maintain consistency and continuity in our safe driving practices approach, IRM’s goal is to have all UCLA drivers trained in the Basic principles of the Smith-System. Modules are assigned based on the 3 primary Driver Categories listed below:
A type of driver who drives for University business less than 10 hours per month and for whom driving is not an "essential job function."
| Training | Minimum Required Driver Training (ALL DRIVERS) | Additional Training | Required Training |
|---|---|---|---|
| Title | Basic Driver Training: Arrive Alive | Close Quarter Maneuvering | Post-Collision Refresher |
| Who | All infrequent drivers | All Infrequent Drivers | Any University employee operating a vehicle in a preventable auto accident while on UC business |
| Type | Online - 12 Modules | Instructor Led | Instructor Led |
| Length | 3 to 7 minutes each | 2 Hours | 90 minutes |
| Frequency | Initial, and thereafter, re-completion every 2 years | Initial only | Only after an Accident |
| Course ID | ETDST0080-91 | ETDST0097 | ETDST0040 |
A type of driver who drives for University business exceeding 10-hours per month, but for whom driving is not an "essential job function” within their job description. Enrollment in the DMV Employee Pull Notice Program is required for Frequent Drivers by UCLA Policy.
| Training | Minimum Required Driver Training (ALL DRIVERS) | Additional Training | Additional Training | Required Training |
|---|---|---|---|---|
| Title | Basic Driver Training: Arrive Alive Series | Close Quarter Maneuvering | UCLA-Smith Driver Direct | Post-Collision Refresher |
| Who | All Frequent Drivers | All Frequent Drivers | All Frequent Drivers | Any University employee operating a vehicle in a preventable auto accident while on UC business |
| Type | Online - 12 Modules | Instructor Led | Hybrid: Online & ILT | Instructor Led |
| Length | 3 to 7 minutes each | 2 Hours | 4 Hours | 90 minutes |
| Frequency | Initial, and thereafter, re-completion every 2 years | Initial only | Initial, and thereafter, re-completion every 2 years | Accident Only |
| Course ID | ETDST0080-91 | ETDST0097 | ETDST0098 | ETDST0040 |
A type of driver for whom driving is designated as an “essential job function” within the job description. There is no hourly minimum for occupational drivers. Enrollment in the DMV Employee Pull Notice Program is required.Enrollment in the DMV Employee Pull Notice Program is required for Frequent Drivers by UCLA Policy.
| Training | Minimum Required Driver Training (ALL DRIVERS) | Additional Training | Additional Training | Required Training | Required Training |
|---|---|---|---|---|---|
| Title | Basic Driver Training: Arrive Alive | Close Quarter Maneuvering | UCLA-Smith Driver Direct | **DOT required Training | Post-Collision Refresher |
| Who | New Hire or New to Driving position or Occupational Driver | Occupational Drivers | Occupational Drivers | Occupational Drivers | Any University employee operating a vehicle in a preventable auto accident while on UC business |
| Type | Online - 12 Modules | Instructor Led | Hybrid - Online & Instructor Led | Instructor Led | Instructor Led |
| Length | 3 to 7 minutes each | 2 Hours | 4 Hours | 4 Hours | 90 minutes |
| Frequency | Initial, and the reafter, recompletion every 2 years | Initial only | Initial, and thereafter, recompletion every 2 years | Annually | Accident Only |
| Course ID | ETDST0080 thru 91 | ETDST0097 | ETDST0098 | ETDST0099 | ETDST0040 |
A type of driver who operates motorized carts such as golf carts, low speed vehicles (LSV, Neighborhood Electric Vehicles (NEV)
| Training | Minimum Required Driver Training(All Drivers of Carts) | Specific Training |
|---|---|---|
| Title | Motorized Cart | Post-Collision Refresher |
| Who | All Drivers of Motorized Carts | All University employees who are operating a motorized cart and have a preventable accident |
| Type | Online | Instructor Led |
| Length | Length: 90 minutes | 90 minutes |
| Frequency | Initial & required re-certification every 2 years | Only after a preventable accident |
| Course ID | ETDST0060 | ETDST0040 |
Available Training
Basic Driver Training Online - Arrive Alive Series – 60 minutes
The Online Arrive Alive series is a collection of 12 whiteboard videos that last between 3 and 7 minutes each. These short modules focus on critical and relevant driver safety topics, regardless of the type of vehicle or the frequency in which driving happens. Employees can take all modules at one time or take individual modules over the course of a few visits. At the end of the training, trainees can print a Smith System certificate of completion.
Motorized Cart Online Training (Golf, LSV, NEV etc.) – 75 minutes
This online module focuses on the proper use of these unique vehicles. This training takes about 75 minutes to complete. By the end of the training, attendees should be able to:
Know how to inspect the vehicle prior to use
Prepare to drive by ensuring proper authorization, equipment check and make any adjustments
Drive the cart properly and safely
Stopping, cornering and parking
Reporting of any damage or broken parts
Close Quarter Maneuvering/Advanced Backing – 90 minutes
This course provides behind-the-wheel training that addresses the most common issues found during campus driving conditions:
* Proper mirror adjustments
* Vehicle Blind spot demonstration
* Diminishing cones
* Serpentine
* Three-Point Backing Maneuver (Sight side and Blind side)
* Three-Point Parallel Parking
* Right Turn Maneuver
UCLA-Smith Driver Direct – 4 hours
The Driver Direct course provides trainees with classroom and behind-the-wheel training based on The Smith5Keys®. At the end of the day, trainees receive a Smith System certificate of completion, a Driver’s Study Guide, written performance evaluation and recommendations to practice to develop safe driving habits.
Post-Collision Refresher Training – 75 minutes
This training is conducted for employees who were operating a vehicle while in the course and scope of employment, and were involved in a preventable auto collision. Training can be delivered in a classroom or through ZOOM. Training is designed to promote safe driving practices, reduce auto collisions and prevent reoccurrence. The course covers basic causes of auto collisions, identifying contributing conditions, and emphasizing defensive driving strategies. A review of the circumstances associated with each attendee’s collision is part of the curriculum.
DOT required Training
This training is specific to those drivers who meet the criteria established by the Department of Transportation. Anyone who meets these criteria should work directly with the Driving Coordinator, their Supervisor or their Manager to determine the best course of action to satisfy the DOT requirements.
Please follow the steps below to ensure Driver Safety Training requests are submitted correctly:
1) Confirm or create a profile in WorkSafe before submitting a Training Request. A profile is required in order to request all Driver Safety Training
2) Submit your training request for Motorized Cart Training (If applicable: For drivers who will only be driving GEM, Golf, LSV type vehicles) or for Basic Driver Safety Training Requests (All other drivers)
All information must be completed on the Training Request Form. Please have all of the following *REQUIRED information ready:
* The Course you are requesting
* University ID number
* Driver First name, last name, campus email address
* Driver Category – See category descriptions above
* Will the driver need to enroll in the DMV Employer Pull Notice Program
* Department or Student Group name
* Department or Student Group Supervisor/Leader, first name, last name, email
*Failure to provide all required information will result in the training request being denied
Once a Training Request has been submitted, please allow 2 business days for the assignment to be made. Please note that IRM staff only works Monday – Friday, and does not work during University holidays or winter closure. IRM cannot accommodate time-sensitive or urgent requests.
A email will be sent once training is assigned but you may also log in to WorkSafe and check “My Learning Tracks” for your assignment(s).